Customer Service in the Age of Social Media

Social media all about is providing advanced communication tools which allow information to travel faster than a speeding bullet.  When a celebrity dies – the news travels fast. However, it’s important for business owners to recognize that the same communication tool that allows the world to be notified in minutes to the King of Pop’s passing can also be used against your business. Disappoint a customer these days and they might believe it’s their moral imperative to start a social media shit storm with your business as the target.

Now more than ever, customer service has GOT to be a top priority for ANY business either online or offline.

Thirty years ago, if you were a business owner and your staff offended a customer, you only had to worry about the 16 people that offended customer would tell about the bad customer service experience.

However, you could count on the fact that at some point in time – the offended customer’s passion would wane, he or she would stop spreading the word about the mistreatment he or she suffered at your place of business.

That was then – this is now.

More an more people are “connected” online now.  Social media tools have made communication easy for all.  It’s no longer just geeks and freaks online.  The Pew Internet & American Life Generations online in 2009 report (PDF opens in new window – click save as if your browser can’t open a PDF), shows that that anyone who thinks that only the younger generation is online is sadly underestimating the impact of the internet.  As a matter of fact, the biggest jump in online use is in the age group of those 70 – 75!!!

Unless you’re a bingo parlor – catering to am exclusively octogenarian crowd – you’d better be concerned about your “online image”.

A few months ago, I wrote about a particularly horrific customer service experience I was having with my pest control company. It’s interesting to watch the comment thread of that post.  Truly Nolen’s director of marketing Barry Murray was the 2nd comment on the post.  I give him credit – he was there to “defend” Truly Nolen’s online reputation within hours of the post being published.  In addition to responding online,  Barry handled my problem offline as well.  He did so promptly and professionally.

However, the match had been lit – the fire had begun.  Over the course of the next few days – the comments kept coming in. The thing is – that blog post is going to be there for as long as I keep the site up.  Unlike a complaint to a neighbor over a backyard fence – this customer complaint is now a part of the company’s online DNA.

When Cath Lawson had problems with Sky TV, she wrote about it on her blog.  When Betsy Wuebker’s friend had horrible customer service at the hands of a moron employee of Wells Fargo, Betsy took up the cause and wrote about it on her blog.   Those customer complaints arem’t locked away in a  file cabinet – they’re out in the open – on the internet –  availabel for everyone to see.

On the other side of the coin, when a business goes above and beyond – social media users will sing their praises as well.   That’s what Betsy did in her post Considering a Staycation with Hotel Minneapolis and Resaturant Max.

Ah, the power of the new web, where communication is becoming easier – more people are connected and word travels FAST!

Ever since the dawn of time, people have wanted to share their experiences.  What was once etched on cave walls is now posted on blogs.   Unlike the cave walls though, the blog posts and other social media communications are being indexed by the search engines and archived in the Web Archives.

Which is why it amazes me to watch as some in the corporate world are viewing blog as a source of lead generation and nothing more.  “How many new sales can this thing generate?” seems to be the question of the hour.   Your company blog is more – much, much more than just another form of direct marketing.

Social media is bigger than just the potential to generate leads.  As Jason Cohen brilliantly points out, your corporate blog is a way to recruit more corporate cheerleaders for the company brand .  The fact that it can also gather leads should be viewed as a bonus – not it’s primary function.

Of course – cheerleaders come at a price.  The price you pay for cheerleaders for your business is exceptional customer service.    Hotel Minneapolis would be well served with a corporate blog right about now.  Betsy could have linked to it in her rave recommendation  just as she did when she raved about Linmar Gardens.

Companies need to recognize that the social media connections built today can possibly last – well, a lifetime.

Do Small Business Social Media Blunders = Small Business Marketing Blunders?

When you’re a small business owner, do social media blunders automatically translate into business marketing blunders.?

No matter what size business you run, business marketing blunders are what happens when we, as business owners, take our eyes of the road – and sometimes take our hands off the wheel.  (Ah – there it is again.  Another example of how marketing a business is like planning a trip. )  However, when you add social media into the marketing mix, the chances for missteps increases exponentially!

In the past, some of the most spectacular marketing blunders have happened when otherwise smart business owners agree to allow someone else  to take control of the marketing strategy. As a result, the business owner takes his or her hands off the wheel and leaves the driving up to a professional (or group of professionals).   Sometimes, that trust is horribly misplaced.  A case in point is the notable Motrin Viral Marketing Mess of 2008.  However, unfortunately this mess does not stand alone. There are a surprising collection of marketing blunders for 2008 – almost all are centered around companies with six figure monthly ad budgets being managed by marketing professionals who should have known better.

Collateral Damage has compiled a list of the top 10 marketing blunders of 2008 with the number 1 marketing blunder being declared a tie between John McCain and GM. (Personally, I don’t think John McCain’s marketing blunders can in any way compare with the scope and magnitude of GM’s mea culpa ad.  GM’s dedication to disappointing customers without remorse – until the handouts begin gives it TOP marketing blunder billing in my book!)  Meanwhile the Otherside Group has their own nominations in 8 Noteable Marketing Blunders.  Their top pick – the Microsoft’s ads which attempted to be “fun”and “cool” “just like Apple”.  Unfortunately, when Microsoft tried on that persona, the result was anything other than “fun and cool”.

It’s easy to sit back and feel smug as you watch the big guys go out and stub their toes as they attempt to build “a brand” for thei business – but what about the small business social media blunders that are going on every day?  Do those count as small marketing blunders?

Marketing Pilgrim touches upon this topic in a comic reminder to avoid social media blunders.  The post features an illustration which shows three unemployed people who confess that they are “unemployable” because of things they put on their social media profiles.  However, it’s not just the “wage slaves” who are making epic missteps in the world of social media.  From Facebook to Myspace to YouTube – small business owners are making social media blunders daily.

When you’re a small business, I don’t think it’s possible to separate the sharing and communication that goes on in social media from the marketing of your small business.  The two are just opposite sides of the same coin in my book. However,  Beth Harte in her post Is social media the same as marketing? respectfully disagrees.

I agree that social media plays a different role in the business where “marketing” is a department and the advertising budget is a six figure proposition than it does in a small business.  In the small business though, marketing is not a department and often it’s not even a job title.  More often than not, marketing in the small business is that thing that you do when you’re not busy doing what it is you do to make the mortgage payment every month.  (Try saying THAT ten times fast!)

However, there’s another important difference between the social media blunders of the “big boys” and the social media blunders small business owners make.

In the case of a small business – a social media blunder doesn’t have any possibility of an upside.

See, when a small business owner makes a social media or marketing blunder, it rarely generates the ensuing media coverage which accompanies larger scale social media and marketing blunders.  When Microsoft or GM makes a  blunder – everyone from Seth Godin to the most obscure blogger jumps on the bandwagon to report the tragic, misguided effort.   The ensuing public dissection creates a lot of activity and attention which brings to mind the axiom that there’s no such thing as bad press!

All those mentions – all those links – all that discussion usually end up doing little to do long term damage to the reputation of a well established business.  (The effect on a start-up is significantly different by the way – case in point – Cuil.  Turns out when you’re a startup there IS such a thing as bad pubilicity.)   When you’ve got a long track history in the public eye – a “negative” mention here or there only heightens your visibility and therefore reputation over the long run.

Meanwhile,  when we small business owners make a social media or small business marketing blunders – there is no upside.  More often than not, a botched attempt at shameless self promotion in a graceless age won’t end in a thrashing at TechCrunch and the accompanying increased links, buzz and notoriety.  On the contrary, when a small business owner makes a social media or business marketing blunder, there is no press coverage and therefore no positive effect.  Instead, potential customers and clients just quietly unsubscribe from our RSS feeds, stop following us on Twitter or simply ignore our message in the future and move on with their lives.  While they may forget about us, their search for another provider of the products and services we so lovingly provide will continue.

What do you think?  Is it possible for social media communications to be distinct from small business marketing communications?

Also, does the size  of the business matter when making that distinction?